NORTHERN IRELAND HIBS SUPPORTERS' CLUB

CONSTITUTION


Club Rules

All members will receive a copy of the Constitution.

The name of the Club shall be the Northern Ireland Hibs Supporters' Club.

The Club will meet on the first Wednesday of each month at 7.30pm, unless otherwise agreed, to discuss, make decisions and conduct any business on behalf of the Club.

All members have the right to express opinions and where appropriate vote during meetings. Decisions will be carried by the majority of the members present and voting. In the event of a tied vote the Chairman will have the casting vote.

The Club can be dissolved at any time through a decision of 70% of the membership. In this case the Committee will ensure that all financial matters are resolved.

Any proposed changes to this Constitution must be tabled at a monthly meeting. All members should receive at least seven days notice of the next meeting. Changes will require the support of 60% of members present and voting.

The Club will be affiliated with the Hibernian Supporters' Association, Edinburgh.

The quorum for meetings for the Club will be four members.

Membership will only be confirmed when membership has been paid.


Club Committee

The Club shall elect the following officers to act as a committee on an annual basis at an AGM to be held each year: Chairperson, Treasurer, Secretary.

Members shall be proposed and seconded for any of these positions and must confirm they allow their name to go forward.

In the event of a vacancy during the year, all members will be informed and a replacement will be elected at a Club meeting.

The Committee has the authority to discuss any matters relating to the Club, but will consult with and report back to the monthly meeting. Recommendations from the Committee should be ratified by members at the monthly meeting.

The Committee has the authority to create sub committees eg in relation to fundraising, club trips, disciplinary matters. Non Committee members can be appointed to these sub Committees


Club Membership

Full membership of the Club will be open to anyone who actively supports Hibernian Football Club.

Non attendance at Club meetings will only be tolerated by the Committee if apologies are sent by the member to a Committee Member, who is attending the meeting.

Members will be expected to play a full and active role within the Club and at all times treat other members with the utmost respect.


Finances

Members will pay a membership fee, which will be non refundable. (The rate will be decided at a Club meeting/AGM). An annual membership fee may also be introduced with the agreement of members.

A bank account and written financial records will be kept. A financial report will be given at each monthly meeting. Annual accounts will be presented at the AGM. Members are entitled to inspect any of these records on request.

Members will be liable for damage to property or other costs incurred whist on an official Club trip.


Away Travel

The Club shall make arrangements to travel to at least one away fixtures during each season. Members shall vote to decide which fixtures will be deemed “official Club trips”.

Members must declare their availability for each trip before any booking is made by the Club. Members are still liable for costs incurred by the Club, such as flights, if they are then unable to travel.


If there are not enough tickets for a match to accommodate those wishing to go, a ballot will take place at a monthly meeting. Non members will only be allocated tickets after all members (ie those who have paid their annual membership) have been considered.

All money for trips organised by the Club must be paid in full on or before the date of the fixture.

Non members must have paid membership of the Club before taking part in away match travel or using Club contacts to buy match tickets.


Conduct

Members have agreed the following statement: “Northern Ireland Hibs Supporters' Club respects and values diversity. Each member will endeavour to provide an environment which values and enables the full involvement of all members, in all aspects and at every level, regardless of perceived cultural identity, political affiliation or religious beliefs.”

Members are expected to ensure that their behaviour remains within the spirit of the above statement at all times.